Dear Parents/Guardians,

Greetings from the KISJ Dorm Office.

To ensure students’ safety and smooth management of off-campus activities, we will operate the 2025–26 Dormitory Leave Request and Check-In System as outlined below. From this school year, the leave request form must be completed by the student rather than the parent/guardian.

This change is intended to foster student autonomy and responsibility. We kindly request your cooperation and understanding.

1. Check-In & Leave System Overview

Item	Details
Daily Check-In Time	Weekdays: 19:25 / Weekends: 20:00
Check-In	In-person check-in is required for both departure and return (must follow daily check-in time)
School Entry/Exit	Must exit/enter through the main gate and record leave using the leave tag system
Late Return	Conditional approval possible with official documentation and discussion with dorm staff

2. Leave Request Procedure (2025–26 Update)

• Previous: Parents/guardians submitted the request form → Now: Students submit the request form

 [Updated Procedure]

    1) Student completes the Leave Request Form

• Middle School: https://forms.gle/WVxUCFY9KPqoWw6T8
• High School: https://forms.gle/DZiyRMWszo5Rm3Cv5
• Students must provide the reason for leave, date & time, and parent/guardian email address.
• If the email address entered does not match the one registered in PowerSchool, the approval email will not be sent to the parent/guardian.

    2) Parent/Guardian Email Approval

• An approval request email will be sent to the parent/guardian email provided in the form.
• Clicking the approval button in the email completes the first stage of approval.

    3) Dormitory Final Approval

• After parent/guardian approval, the dorm advisor or dorm office will review the request.
• If the leave is not approved, we will contact you directly.

  [Important Notes]

• Leave requests must be fully approved by the parent/guardian at least 48 hours before departure (emergency cases may be exempt).
  • Example: Leave on Saturday at 5:00 PM → Parent/guardian approval must be completed by Thursday at 5:00 PM.
• Even for repeated leave with the same purpose, a new leave request form must be submitted each time.

3. Senior Privileges and High School Leave Time Exceptions

• Grade 12 (Seniors): From the second semester (February), return is permitted until 22:00 on both weekdays and weekends.
• High School (Grades 9–11): Depending on the situation, return may be permitted until 21:00 with dorm advisor or dorm office approval.

4. Responsibility & Safety During Leave

• Leave is conducted based on the agreement of both the student and parent/guardian.
• The school will make every effort to ensure student safety through prior approval procedures and safety guidance.
• However, situations occurring during leave may be beyond the school’s direct control.
• Inappropriate behavior during leave (e.g., smoking, alcohol consumption, violence) will be subject to dormitory disciplinary action.

We will continue to provide guidance and support to help students live with greater autonomy and responsibility.

If you have any questions, please contact the Dormitory Administration Team at dorm@kis.ac.

Thank you.

KISJ Dorm office

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